In today’s world, which thrives in digital darlings, every business is always on the lookout for a better way of getting it done. The application of electronic signatures has been the game changer in most industries. Good-bye, paper, signing, scanning, and emailing of the document back.
With an e-signature workflow, businesses can cut down the delays considerably, lower expenses, and even streamline the manner in which paperwork is pushed along.
But how do you establish a smooth, effective e-signature process? What should you pay attention to when you switch to an e-signature solution?
Why E-Signature Workflows Matter?
Common business scenario: Your team just spent hours putting together an important contract. Deadline is looming, and it’s time to move on.
Well, not so fast. You are stuck. You are waiting for signatures. Printing, signing, scanning, and re-printing is time-wasting. Sound familiar? This is one of the many bottlenecks traditional document signing creates.
Consider this-now, what if you completely avoided those delays? With an e-signature workflow, you could take the whole days-long signing process and compress it down to just minutes. No need for printing, mailing, scanning, etc. That’s right: simply quick, secure, and entirely valid completely online signatures.
Already, many businesses realize the benefits. Research indicates that companies using electronic signature technology have faster turnaround of contracts, better regulatory compliance, and cost savings. No wonder then that electronic signatures now join the ranks of other critical tools for today’s business world.
E-Signature Workflows
Let’s set the record straight on what an esignature workflow really entails before moving forward with how to optimize your workflow.
What is an E-Signature Workflow?
An e-signature workflow process is the preparation, sending, signing, and managing of documents in steps. Here’s how it actually works:
- Creation of the Document: Create the document; perhaps it is a contract or agreement form that needs signing.
- Initiation: Upload your document to an e-signature platform - KONSIGN.
- Authentication: Authenticate the identity of signers via email or even two-factor authentication.
- Signing: Signers affix their digital signature online and make it legally binding through the network.
- Finalization: The document gets finalized once both parties have signed it, and it receives safe storage for possible future use.
Why an E-Signature Workflow?
Achieving a fully e-signature workflow is the alternative between which you run your business’s document.
Here is what it has for you.
- Speed Increased: Sign times cut from days to minutes. Requires lesser time for receiving the signatures and waiting for decisions.
- Cost Savings: Printing, mailing, and storage reductions will be saved, and since it is not just about the money but saved time too, what adds up quickly.
- Security: To achieve this security on the platform, e-signature includes strong encryption, authentication, and detailed audit trails for every document that prove much more security than the paper methods.
- Compliance: Comply with legal and regulatory requirements. E-signature technologies such as KONSIGN have built-in compliance features to make sure your business does not get into trouble.
Best Practices for Building Your E-Signature Workflow
To deliver full value from your electronic signature solution, you have to design an efficient workflow. To help in building and refinement of your e-signature workflow, here are some best practices.:
1. Define Your Objectives
Before setting up your workflow, you must know what you want to accomplish with this e-signature workflow. Are you looking to accelerate contract approvals? Improve customer satisfaction? Increase security?
Clear goals will shape your workflow and assure you get the most for your money.
2. Select the Right Electronic Signatures Solution
Not all e-signature platforms are created equal. You want the one you choose to be intuitive, secure, flexible enough, and will grow with changing business needs. That’s KONSIGN. What to look for when evaluating an e-signature solution:
- Ease of Use: Make sure that the platform is easy to use for your team as well as for your clients. Nobody wants to deal with a cumbersome signing process.
- Integration Abilities: Does it seamlessly integrate with your existing tools, say, your CRM system, to which you upload all your documents or project management tools? This helps prevent a lot of time-consuming manual work.
- Features for Good Security: Are features in the form of encryption, auditing, multi-factor authentication, and more, designed to keep your documents safe and compliant.
3. Workflow Mapping
That would be a visual map for your e-signature workflow, which you’d see at one glance to capture the big picture. Such a visualization would enable you to spot the bottlenecks where issues were likely going to occur. Finally, such visualization helps understand the roles and responsibilities of all parties involved.
Begin at each step of your process-from when you begin the document through signing. Be sure to include points of authentication as well as where you store the documents.
4. Tailor Your Templates
Constantly sending out lots of copies of similar documents? Savings in hours for you and protection from mistakes in fully prepared contracts, agreements, or form templates. Offerings with KONSIGN: templates are very flexible, even with related info already filled in in key fields, and even use placeholders in place of a signature or the date. That helps save the effort every time a new document has to be sent out.
5. Secure Authentication
You will be sure that an actual person authorized enough signs your document. Strong authentication, like two-factor authentication or email verification, will make sure that the people who complete the process are authorized enough to sign the document. KONSIGN uses levels of authentication depending on the type of document.
6. Training Your Team
Adoption of the e-signature solution is key to your team’s success and success. Educate everyone on how to work the platform correctly, including uploading documents, sending requests for signatures, and tracking the status. The more comfortable they are, the fewer mistakes and delays you will have.
7. Monitoring and Optimization
Once you get your workflow with e-signature up and running, monitor how it goes. Track metrics such as document turnaround time, error rates, and user feedback to see how good the system is working. If you find problems, tweak your workflow accordingly.
Empower KONSIGN for Your E-Signing
After knowing how one can create the most efficient e-signing procedure, it’s time to make smart choices with the right tool. KONSIGN is designed for businesses like yours, making the fullest use of this e-signature technology. It’s time to put KONSIGN at the top of your list for all your e-signing needs.
- Easy Interface: KONSIGN is anybody’s friend: the sender’s, and the signer. You don’t waste your time trying to debug or explain how to sign something; just send, sign, and you are done.
- Friendly Integration: KONSIGN is quite friendly in terms of integration with whatever tools you are working with, whether you are using a CRM system or a project management application. You do not spend hours switching between applications because all of them work amicably together.
- Firm Security: KONSIGN safeguards documents with advanced-level encryption, authenticates the strongest methods, and allows for advance audit trails of every step in the process.
- Custom Templates: Design templates you can use again and again to quickly work through, keep as much manual input to a minimum, and ultimately reduce possible error.
- Ongoing Support: You will not be left hanging in mid-air-once you have purchased it, ongoing customer support will help you through guided steps for its installation and everything else that follows afterwards.
Conclusion: Let the Paperwork Go Paperless with KONSIGN
If quick and swift, there’s no time waiting for a signatory for the old ways of business. Through having an e-signature workflow, you’ll save time, avert delays, boost security, and perfect your paper works. A change to this e-signature concept will radically speed up your business.
Ready to take the lead? KONSIGN here is designed to be friendly, robust in security, and light in integration. It will be all it takes for your elementary functions to begin altering the way you manage documents. Do not wait! It is a wise choice to make esignature an integral part of your business.
Make your document signing process: Smart, faster, and secure with KONSIGN.
Let’s get smooth on our document processes!
